Garston & District Historical Society


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Docks and Cressington Park, Garston





GARSTON AND DISTRICT HISTORICAL SOCIETY.
CONSTITUTION.

1. NAME
The name of the Society shall be the 'Garston and District Historical Society' hereinafter called ' the Society'.
2. AREA
The historical activities of the Society shall be concerned mainly with the area of the old Garston Township, but may include the history of Liverpool, Merseyside and places further afield.

3. AIMS AND OBJECTS.
a) To bring together all who are interested in the history of the Garston area, and of Liverpool in general.
b) To promote a programme of activities -
(a) to increase interest in local history and industrial archaeology by means of visits, publications and lectures.
(b) To encourage research into aspects of local history and industrial archaeology.
(c) To record by means of documents and photographs, the life and environment of Garston as it exists at present.
c) To collect, or identify the whereabouts of, information and material related to all aspects of the history of the area.
d) To seek to ensure the preservation of features of local history, past and present, and to do this if desirable in association with other agencies.
e) The Society is established for charitable objects and purpose only.
f) The Society may acquire or take on lease premises for the purpose of the Society and maintain and manage such premises and co-operate with the Local Authority in the maintenance and management of such premises.
g) In furtherance of the above objects, but not further or otherwise, the Association may obtain, collect and receive money and funds by way of contributions, donations, affiliation fees, subscriptions, legacies, grants and any other lawful method; affiliate to or accept affiliation from anybody having objects similar to those of the Association; render administrative and financial services to other local groups having similar objects; arrange and provide for or join in arranging and providing the for the holding of exhibitions, meetings, lectures and classes.

4. MEMBERSHIP
(a) Membership shall be open to all persons resident in, or having an association with, or an interest in Garston and the area as defined in Clause 2.


(b) All applicants for membership shall apply on the application form supplied, and the application be approved or otherwise by the Committee.

(c) Visitors are welcome to attend the Society's monthly lectures. However, entrance charges for non members to these lectures will be 1 per person more than that paid by members.

5. AFFILIATIONS
The Society may accept affiliation from, or affiliate to, any organisation whose aims and objects are consistent with those of the Society at the discretion of the Committee.

6. GENERAL MEETINGS OF THE SOCIETY
(a) The Annual Meeting of the Society shall be held in each year at such a time not being more than fifteen months after the preceding Annual Meeting and place as the Committee shall determine. At least fourteen clear days notice shall be given in writing by the Secretary to the members. Other meetings shall be held at such time as the Society may determine.
(b) A special meeting of the Society shall be called at 14 clear days' notice in writing on the written demand of five members or by the Chairman of the Association or by the Committee. The notification of the meeting shall include a statement of the business to be considered.
(c) At the Annual Meeting, the business shall include the election of officers of the Committee, the appointment of Auditors and the consideration of an Annual Report on the Association's work and of the Audited Accounts. Elections shall be decided by a vote of members present and entitled to vote; in case of any equality of votes, the Chairman shall have a second or casting vote.
(d) The quorum at general meetings of the Association shall be twelve current members eligible to attend and vote.

7. COMMITTEE
(a) There shall be a Committee constituted in such a manner as the Society in General Meeting shall from time to time determine, subject to the conditions hereunder.
(b) The Committee shall consist of not more than twelve voting members, who shall be elected at the Annual General Meeting.
(c) The duty of the Committee shall be to carry out the general policy of the Society and, subject to any conditions imposed on it from time to time by the Society to provide for the administration, management and control of the affairs and property of the Society.
(d) The Officers of the Society shall be Chairperson, Vice-Chairperson, Secretary, Treasurer and such other officers as the Association or its Executive Committee shall from time to time decide.
(e) The Executive Committee shall include representatives of local organisations which share the aims of the Society and which wish to appoint representatives.
(f) The Executive Committee shall have the power to co-opt members of the Association who may have a special contribution to make to the Work of the Society.
(g) The members of the Committee shall retire annually but shall be eligible for re-election. They shall hold office until the conclusion of the Annual Meeting next following that at which they were elected.
(h) The Committee shall meet not less than four times a year.
(i) Any casual vacancy on the Committee may be filled by the Committee itself from the membership of the Society; any person appointed to fill such a casual vacancy shall hold office until the conclusion of the next Annual Meeting of the Society and shall be eligible for re-election at that meeting.
(j) In the event of the non-attendance at 4 or more successive meetings of the Committee, the Committee shall have the right to declare a casual vacancy unless a satisfactory explanation of the absences is given.
(k) The quorum at Meetings of the Committee shall be 4 members, one of whom shall be either Chairman or Secretary.
(l) The Committee may co-opt up to 4 persons with special skills or knowledge who may be of special assistance in furthering the aims and objects of the Society.


8. OTHER COMMITTEES
The Society in general meeting, or the Committee, may appoint such special or sub- Committee, including a finance committee, as may be deemed necessary and may determine their terms of reference, powers, duration and composition.


9. THE SOCIETIES' YEAR AND AUDIT
The Societies' year shall run from 1" April to the 31" March. Once at least in every year the Accounts shall be audited/independently examined according to the SORP requirements of the Charity Commission.


10. FINANCE
The income and property of the Society, whensoever derived, shall be applied solely towards the promotion of the purposes of the Society set forth in this Constitution and no portion thereof shall be paid or transferred directly or indirectly in any manner by way of profit to any member of the Society. Provided that nothing herein shall prevent the payment in good faith of reasonable and proper remuneration to any officer or servant of the Society or the repayment of out-of-pocket expenses incurred on the Societies' business.

The Society, or its Treasurer on its behalf, shall cause proper books of account to be kept with respect to all sums of money received and expended by the Society and the matters in respect of which such receipts and expenditure take place.

A bank account, or accounts, shall be opened in the name of the Society and the Chair, Vice-chair, Secretary & Treasurer nominated as signatories - the signature of any two of these being adequate for all transactions


11. TRUSTEE
The Society may appoint and may determine the appointment of a custodian trustee or a trust corporation or not less than three persons to act as trustees for the purpose of holding any monies or property belonging to the Society.

12. INDEMNITY
The Society shall indemnify and keep indemnified every Officer, member or employee of the Society from and against all claims, demands, actions and proceedings (and all costs and expenses in connection therewith or arising therefrom) made and brought against the Society in connection with its activities, the actions of its Officers, members and employees, or in connection with its property and equipment.

The Treasurer shall effect a policy of insurance in respect of the indemnity aforementioned.

13. ALTERATION OF CONSTITUTION
Alteration to the Constitution shall receive the assent of a two-thirds majority of the members of the Society present and voting. A resolution for the alteration of the Constitution shall be received by the Secretary at least twenty-one clear days before the Meeting at which the resolution is to be brought forward. The Secretary shall give members at least fourteen clear days' notice of the alterations proposed. Provided that no alteration shall be made to Clause 3 without the approval of the Court or the Charity Commissioners or other authority having charitable jurisdiction.

14. DISSOLUTION
The Society may be dissolved at any time by a resolution passed by a two-thirds majority of members of the Society present and voting at a Special General Meeting of which at least twenty-one days notice shall have been given to all current members. A written notification shall be by hand delivery, postal or electronic means.
The resolution shall give instructions for the disposal of any monetary or property assets held by or in the name of the Society provided that if any such assets remain after the satisfaction of all debts and liabilities such assets shall not be given or transferred to members of the Society or to any individual person.
The monetary or property assets shall be given or transferred to an institution or to institutions having objects similar to some or all of the objects of the Society as may be agreed by members present at the dissolution meeting.
In the event of the Society having become a registered Charity all such transfers shall be with the approval of that authority.
Should it not be appropriate, or possible, that property and monetary assets be given or transferred to another institution or institutions, the monetary assets shall be donated to an agreed charitable institution.
Property assets of historical significance shall be offered to the National Museums of Liverpool but in the event of such items not being so required they shall be sold or otherwise disposed of and the resulting additional monies incorporated in the initial monetary allocation(s) as decided.
Should property include buildings, appropriate legal requirements would need to be taken into account.
Constitution amended 8 June 2012

Signed:













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